Student-Athlete Handbook

Student-Athlete Policies

The purpose of intercollegiate athletics is to provide an opportunity for each participant to develop his or her potential as a skilled performer in an educational setting. Educational activities, such as intercollegiate athletics provide opportunities for students to grow emotionally, socially and intellectually. In addition, the student-athlete is given the chance to travel, represent his or her school and learn the art of being a team member. Being a student-athlete at the University at Buffalo carries with it a set of privileges and responsibilities.

By joining a UB athletic team, you become a representative of both that team and the university. It is essential that you act responsibly and do nothing to jeopardize your opportunity to obtain maximum results from your university experience. Your personal conduct is a direct reflection of your good moral character and ethical judgment. You are expected to behave both on and off campus in a manner that brings credit to the University at Buffalo, your team and yourself.

Code of Ethics for Student-Athletes

Team Travel Rules

General Student-Athlete Rules

UB Division of Athletics Hazing Policy

  1. Policy: The University at Buffalo Division of Athletics supports only those activities which are constructive, educational, inspirational, and that contribute to student-athletes' intellectual and personal development. UB Athletics unequivocally opposes any situation created intentionally to produce mental or physical discomfort, embarrassment, harassment, or ridicule.
  2. The University at Buffalo's Code of Student Conduct defines hazing as: any action or situation that recklessly or intentionally endangers the mental or physical health or safety of a student, or that willfully destroys or removes public property for the purpose of initiation or admission into, or affiliation with, or as a condition for continued membership in, any registered student organization.

  3. Prohibited Behaviors: Actions and activities that may be prohibited under The University at Buffalo's Code of Student Conduct and the Division of Athletics Hazing Policy, and may be a violation of New York State law, regardless of the person's intention or willingness to participate, include, but are not limited to, the following:
    • Any type of initiation or other activity where there is an expectation of individuals joining a particular team to participate in behavior designed to humiliate, degrade, or abuse them.
    • Brutality of any nature, outside the realm of normal practice and competition
      1. this includes: whipping, beating, branding, forced calisthenics, exposure to the elements
    • Forcing, requiring, or pressuring an individual to consume alcoholic beverages. To review the Division of Athletics alcohol use policy, please visit: Division of Athletics Alcohol-Use Policy
    • Forcing, requiring, or pressuring an individual to consume any food, drug,
    • or other substance
    • Forcing, requiring, or pressuring an individual to tattoo, pierce, or shave any part of the body, including hair on the head.
    • Any requirement or pressure put on an individual to participate in any activity which is illegal, perverse, publicly indecent, contrary to generally accepted societal norms and/or beliefs (e.g. public profanity, indecent or lewd conduct or sexual gestures in public.)
    • Any activity or action that creates risk to the health, safety, or property of the University or other members of its community.
    • Forcing or requiring calisthenics, such as push-ups, sit-ups, and runs in a situation or setting not related to team training/supervised by the coaches.
    • Assigning or endorsing pranks such as stealing from or harassing another organization.
    • Awakening or disturbing individuals during normal sleeping hours.
    • Expecting or pressuring individuals to participate in an activity in which the full membership is not willing to participate.
    • Physical abuse of any kind.
    • Forcing, encouraging, or pressuring someone to wear in public apparel which is conspicuous and not within the norm of what is considered to be in good taste.
    • Engaging in public stunts and buffoonery.
    • Nudity at any time or forced reading, listening, or viewing of pornographic material.
    • Paddling, beating, or otherwise permitting a member to hit other members.
    • Having substances such as eggs, mud, paint, and honey thrown at, poured on, or otherwise applied to the body of a member.
    • Morally degrading/humiliating games or other activities that make a member the object of amusement, ridicule or intimidation.
    • Subjecting a member to cruel and unusual psychological conditions.


  4. New York State Hazing Law:

    Section 120.16- Hazing in the First Degree: A person is guilty of hazing in the first degree when, in the course of another person's initiation into or affiliation with any organization, he intentionally or recklessly engages in conduct which created a substantial risk of physical injury to such other person or a third person and thereby causes such injury. Hazing in the first degree is a class A misdemeanor.

    Section 120.17- Hazing in the Second Degree: A person is guilty of hazing in the second degree when, in the course of another person's initiation or affiliation with any organization, he intentionally or recklessly engages in conduct which created a substantial risk of physical injury to such other person or a third person. Hazing in the second degree is a violation.

  5. Questions for Athletes to Consider: If you are uncertain about specific activities, take into consideration the following:
    • Is the activity required for team membership? If not required, is there an expectation or peer pressure for a team member to participate?
    • Would you object to the activity being videotaped and shown to parents or athletics administrators?
    • Does the activity involve any illegal behavior?
    • Does the activity have one group (i.e. upperclassmen) doing something to another group (i.e. new players)?
    • Does participation in the activity endanger anyone?
    • Is there risk of psychological damage?

    If "yes" is answered to one or more of the above questions, it most likely will be interpreted as hazing. Spending a considerable amount of time questioning whether or not a particular activity violates the hazing policy is usually a good indication that the activity is indeed hazing.



  6. Examples of Positive Team Building Behaviors: There are certain activities that teams could participate in that contribute to "team bonding" in a positive way. Some examples of appropriate team activities include:
    • Testing skill knowledge, tryouts, or auditions.
    • Going on a trip, ropes course, or preseason practice
    • Dress up formally for an event
    • Undertake group projects, fundraisers, community events, or work camps.
    • Take part in group (whole team) singing, chanting, or cheering
    • Being a mentor/Little Sister/Big Brother


  7. Policy Enforcement: Student athletes found to be in violation of this policy are subject to the student disciplinary process through University Judicial Affairs. Additionally, the Athletic Director, after consultation with the Head Coach and Sport Supervisor, can enforce additional penalties such as, but not limited to suspension from practices and intercollegiate competition, dismissal from the team and removal of a student athlete's grant in aid.
  8. Reporting Suspected Hazing Activities: It is the responsibility of the Division of Athletics staff, as well as the student-athletes, to help ensure compliance with this policy. As such, the following guidelines apply:
    • Any individual who believes that this policy has been violated should refer the matter to the appropriate Division of Athletics staff/administrator for investigation.
    • Individuals who have knowledge of (either by viewing or participating in) hazing activities, or who suspect that hazing activities may occur or have already occurred, must report such activities and must thoroughly cooperate in an investigation by university officials as stated in the University Code of Conduct.
    • Those not reporting hazing activities, not cooperating, or providing false or misleading information will be subject to team and University sanctions.


  9. Corrective Measures/Sanctions: When the University has determined that hazing has occurred, corrective measures may be applied to those individuals involved in the incident, as well as any individuals who fails to report/act on hazing information. A committee on hazing behaviors will determine the consequences on a case-by-case basis.

    This may include, but is not limited to:

    • Sanctions from the University, including a reprimand, educational sessions, University probation, dismissal from the University.
    • Sanctions from the Division of Athletics, including reduction in practice/competition participation, reduction or removal of athletics grant-in-aid, suspension/dismissal from the team
    • Sanctions from the NCAA
    • Possible criminal charges

    For the complete outline of the Student Code Of Conduct, please visit:
    http://www.ub-judiciary.buffalo.edu/rulereg.shtml

Coach’s Jurisdiction and Team Rules

The head coach is responsible for the total conduct of his or her team. This responsibility must be within the limits of authority defined by university and Divisional policies and rules and the regulations of the NCAA and the Mid-American Conference.

Policies established by coaches are in the best interest of the student-athlete and shall be enforced without prejudice. All training rules and standards of conduct are established by the coach and shall be clearly stated and documented. Any consequences, especially removal of the student-athlete from the sports program, must be specifically defined. Any coach who wishes to require student-athletes to sign a contract regarding team rules must do so prior to the beginning of the season.

Tryouts

If and when applicable, tryouts will be held. All those interested in trying out for a team must be present at all tryout sessions and will be notified by the coach if and when they are invited on the team.

All "walk-ons" must be in good academic standing and be in compliance with NCAA, MAC and the University at Buffalo rules for practice and competition. We reserve the right to deny any student an opportunity to walk-on to a team if the student's academic record does not meet the coach's academic standards. Please refer to the Walk-on procedures page for more information.

Student-Athlete Dismissal Policy

As a student-athlete, you may be held out of competition or suspended from all team activities by your coach at any time for disciplinary reasons. Additionally, as a student-athlete, you may be dismissed from your team for disciplinary reasons. In the event a coach proceeds with dismissing a student-athlete from a team, the coach must inform his/her sport supervisor about the pending dismissal. The sport supervisor will then review all pertinent documentation/information from the coach and any other parties involved. The student-athlete then has a right to discuss the dismissal with the sport supervisor before a final decision is made by the University. The Director of Athletics (following consultation with the sport supervisor, coach and if necessary, the student-athlete) will have the final decision on any dismissal of a student-athlete from a sport program.

Student-Athlete Grievance Policy

  1. In the event that a Student-Athlete has a grievance/concern that they are unable to resolve on their own, they should first consult their head coach or DOA staff member with which they have a grievance. Student-Athletes are not to use this grievance procedure to voice their concerns about issues that pertain to the coach’s expertise (i.e., playing time, recruitment, or game strategy).
  2. If speaking with the party with which they have a grievance does not resolve the situation or an agreement is not reached, the Student-Athlete should request a meeting, in writing, with their sport supervisor and coach/DOA staff member. If an agreement is reached, the Director of Athletics will be notified of the solution.
  3. If an agreement is not reached through arbitration with the sport supervisor, the Director of Athletics will make a final decision on the issue following a meeting with both parties and the sport supervisor.
  4. If following the Division of Athletics review, the Student-Athlete believes a review of the decision from an authority outside the Division of Athletics is warranted, the Director of Athletics may also refer a grievance to the University Ombudsman for review and a final decision. A written request from the involved Student-Athlete to the Director of Athletics requesting this outside review will be a necessary requirement prior to referral to the University Ombudsman.

Competition and Good Sportsmanship

Your coach may have more specific expectations concerning behavior, dress or sportsmanship. If so, he or she will inform you of these. Support your coach and concentrate on playing well. Good sportsmanship comes easily if you are proud of your performance.

You and Your Community

Sexual Harassment:
UB Sexual Harassment Policy and Procedures

The University at Buffalo's policy on sexual harassment offers options and resources to all persons who participate in university programs and activities for resolution of sexual harassment problems. The policy includes procedures to follow in receiving, reporting and referring complaints regarding sexual harassment.

Questions concerning this policy may be referred to the Director, Office of Equity, Diversity and Affirmative Action at (716) 645-2266 or
aa-diversity@buffalo.edu



Academic Responsibilities

Note: For more information on academic responsibilities, see UB’s Office of Athlete Academic and Student Services section in this handbook.



Drug and Alcohol Awareness/Education

All student-athletes are required to attend a sport specific drug and alcohol education seminar sponsored by the Division of Athletics as a condition of their eligibility at the University at Buffalo. Additionally, student-athletes are expected to participate in selected projects and activities sponsored by other departments within the university that relate to substance awareness.

Finally, through involvement in the Student-Athlete Advisory Committee and the NCAA CHAMPS/Life Skills Program, it is hoped that student-athletes will begin to initiate ideas and programs of their own in the area of substance awareness and that they will exert influence over their peers, encouraging substance awareness, education and responsibility.



Alcohol-Use Policies

New York State Law sets a minimum age for the purchase of alcoholic beverages at 21 years of age. Alcohol consumption is illegal and unacceptable for student-athletes under the age of twenty-one.

Even after reaching 21 years of age, student-athletes are prohibited from drinking alcoholic beverages when traveling with or representing their teams. Additionally, alcoholic beverages are not to be consumed prior to or while attending athletic or athletically sponsored events.

Student-athletes will continue to received alcohol and substance abuse education each year and will participate in the designated alcohol education programs.

The University at Buffalo’s Division of Athletics is committed to enhancing the quality of life of every student-athlete in our program. With this in mind, the following rules and regulations exist regarding alcohol and/or drug related offenses:

  1. UB student-athletes are responsible for abiding by all UB campus and residence hall regulations, as well as all applicable New York State laws regarding drug use, possession and/or sale; and alcohol use, possession and purchase.
  2. In a situation of a drug or alcohol offense in the UB residence halls, or on the UB campus, student-athletes will be held to all applicable New York State laws and University at Buffalo residence hall and campus regulations.
  3. If the student-athlete:
    • is arrested for an alcohol or drug related offense
    • participates in practice or competition under the influence of alcohol or illicit drugs
    • consumes alcohol prior to or while attending athletic or athletically sponsored events
    • purchases or consumes alcohol or illicit drugs on a UB team trip
    • drives or operates a vehicle under the influence or impaired and/or other vehicle violations involving alcohol or drugs
    • is public intoxicated
    • is drunk and disorderly
    • violates local, state or federal law involving alcohol or drugs, including possession
    • is a minor in possession
    then the following Division of Athletics actions will be taken, in addition to possible University at Buffalo sanctions and New York State legal action.

    Parental notification is mandatory regarding any alcohol or drug related action taken by the Division of Athletics:







Note: These are minimum actions taken by the UB Division of Athletics and are in force not to punish, but to assist individuals in understanding the dangers associated with the consumption of alcohol or the use of illicit drugs. Each head coach has the authority to impart stricter regulations for his or her team members and may do so at any time.



Use of Social Networks (ie: Facebook, MySpace etc.)

The University at Buffalo supports and encourages an individuals' expression of the first amendment right of free speech. This includes participating in online social networking sites. While the University at Buffalo and the Athletic Department do not place restrictions on the use of these networking sites, it is critical for our student-athletes to understand that as a member of the University at Buffalo Athletic Department, you are a representative of the University at Buffalo. In this role, you are in the public eye and are leaders in our community.

Posting on personal profiles, groups and chat rooms are part of the public domain and are easily accessible to anyone including reporters, parents, coaches, groupies, predators, employers, graduate school admissions officials and law enforcement agencies. Once information is posted, it can be retrieved by computer-savvy individuals even AFTER it has been deleted. It is the responsibility of our student-athletes to reflect the high standards that warrant participation in Division 1 athletics at the University at Buffalo both on and off their competitive venues. It is strongly recommended that you should consider some of the following points as you are posting on one of these websites:

Student-Athletes who fail to adhere to the University's recommendations could face discipline for violation of the standards or philosophies of the University, the Athletic Department, the NCAA and or laws of the municipality.

I understand the Athletic Department reserves the right to take action against any current enrolled Student-Athlete engaged in behavior that violates University, Department or team rules including such behavior that occurs in postings on the internet. This action may include education, counseling, team suspension, termination from the team and or reduction or non-renewal of any athletic scholarships.

CONSEQUENCES OF SOCIAL NETWORKING VIOLATIONS

When student-athletes use of social networking has deemed to have violated the University at Buffalo Use of Social Networks and Code of Conduct policies the following consequences will apply. Because of the varying nature of standards between coaches and administration, occasions below are considered to be those of gross negligence-examples of either behavior or language that would clearly be contrary to UB's Code of Conduct for student-athletes.

First Occasion
Confidential meeting to evaluate the nature and extent of use and actions deemed inappropriate. The student will be required to meet privately with the Head Coach to discuss their actions.

Notification of parents. The student-athlete will be required to notify his or her parents in the presence the Head Coach and Sport Supervisor that actions taken on social networking sites were deemed inappropriate within the Division of Athletics.

Second Occasion
Notification of parents. The student-athlete will be required to notify his or her parents in the presence of the Head Coach and Sport Supervisor that actions taken on social networking sites were deemed inappropriate within the Division of Athletics.

If actions under question are those that directly violate Division rules and/or the student-athlete Code of Conduct, student athletes may face suspension or loss of eligibility.

Third Occasion
If actions under question are those that directly violate Division rules and/or the student-athlete Code of Conduct student athletes may face suspension loss of eligibility and removal of scholarship dollars. Student athlete's parents will then be notified of any such cancelation of eligibility.



Laptop Policy

The Office of Student-Athlete Services has laptop computers available to be loaned out for academic use by student-athletes during time away from campus for athletic related events.

Procedures:



Student-Athlete Pregnancy Policy

The Division of Athletics is has instituted a student-athlete pregnancy policy for the protection of the student-athlete and her developing child.

What to Do if You become Pregnant:
As soon as you learn that you are pregnant, you should inform your coach and athletic trainer, as well as, your personal physician/OBGYN, family or others who are important to you.

Can You Continue to Train and Compete?
The American College of Obstetrics and Gynecology (ACOD) has recommended that following a thorough clinical evaluation, healthy pregnant women should be encouraged to engage in regular, moderate intensity, physical activity. The safety to participate in each sport must be dictated by the movements and physical demands required to compete in that sport. The American college of Sports Medicine discourages heavy weight lifting or similar activities that require heavy straining. High intensity exercise required for competitions in nearly all sports has not been well studied and my increase fetal risk. Many medical experts recommend that women avoid participating in competitive contact sports after the 14th week of pregnancy (NCAA Sports Medicine Handbook 2005-06).

You will only be permitted to participate athletically if you present a written consent letter from your OB/GYN Doctor detailing the magnitude and extent of the allowable participation. Additionally, your participation must be approved by the University at Buffalo Director of Sports Medicine.

What Happens to Your Scholarship?
Your Athletic scholarship for the current year will not be revoked due to pregnancy. Consideration of future athletic scholarships will be at the discretion of the head coach. NCAA rules permit a one-year extension of the five-year period of eligibility for female student-athlete for reasons of pregnancy.

Who Pays for Your Medical Expenses?
All medical expenses that are a result of pregnancy are the responsibility of the student-athlete.

Where Can You Go For Support?
The Division of Athletics Student-Athlete Services Office will provide counseling and referrals for student-athletes who become pregnant. Additional support information can be found at: